Gmail for Android app update rolling out with vacation responder, wider attachment support and more

Posted by Mally Mclane | Filed under android, gmail, new feature

gmail-logoFor those who use Android devices, you’ll know already that because they are made by the same people who make Google Apps, then it all works that little bit better than it might on other mobile devices.

One feature a lot of our staff have been asking for is the ability to set out of office / vacation replies when you’re actually out of the office. This is coming now in the new version of Gmail for Android, which is rolling out now through the Play store.

Also in this new release are the ability to download almost any attachment (previously, they have been restrictive in what you could download) and the ability to use Cloud printers.


new and streamlined navigation between your Google apps.

Posted by Mally Mclane | Filed under calendar, drive, gmail, new feature

Since we went live with Google back in April, you’ve used the familiar black bar at the top of the screen to swop between Gmail, Calendar and Google Drive – however, this is soon changing.

Over the next 3-5 weeks, Google will be removing the black bar and replacing it with a small ‘launcher’ that will provide quick and easy access to all your links by clicking a small button in the top right of your screen:




Clicking the launcher icon will open up a floating window that gives you access to any Google Apps that have been turned on for you:





The theory behind the change is two fold: 1) to make it more seamless to get around your apps and 2) to eliminate any distractions once you’re inside the app itself. It certainly makes for a cleaner experience, we hope you enjoy the new launcher!


Mally Mclane
Communication and Collaboration Services Manager
University of Bristol




A new way to respond to Calendar invites…

Posted by Mally Mclane | Filed under calendar, gmail, new feature

Google have always allowed you to respond to Calendar invites directly from the invite itself. It’s one of the features we wanted from the project, much tighter integration between email and calendar, increasing productivity at the University.

Rolling out now is a simple new feature in Gmail:



You can see from the image that you can now RSVP to an invite directly from your inbox, there is no longer any need to open the invite email itself to see the details or RSVP. Of course, if you want to still do that (e.g. because the invite shows you agenda for that day) then that is still available to you.


This feature will appear in your inbox over the next few weeks.


new: Gmail compose now has a full-screen option

Posted by Mally Mclane | Filed under gmail, new feature

Beginning on August 6th, when you compose an email in Gmail, you’ll be able to compose it in full screen mode:

compose (1)



When this option is enabled, the compose window is centered in your inbox and expands to fit on your screen.  In addition, the formatting toolbar is on by default.  You can click on the expand button in the top right to switch to full-screen or set full-screen as the default by selecting Default to full-screen in the more options menu in the bottom right.


Google Quota Changes

Posted by Mally Mclane | Filed under drive, gmail, new feature

30gb-free imageSince Gmail launched, it’s always had it’s own quota and since Google Drive launched, that has always had it’s quota too. As users use the products more/more, they’ve had to manage 2 quotas and to be frank, it’s confusing.


To get around this, Google have recently announced ‘unified storage’, where there is one quota for Gmail, Drive and Google+ (though UoB doesn’t yet use Google+):



This means that you now have one 30GB quota to use both for your Gmail and any documents you store on Google Drive.  Quota on Google Drive only applies for files you upload and do not convert to Google’s own format. You can have unlimited numbers of documents you create in Google Drive or that you convert.

(these changes will be rolling out across the month of June, you can always check your quota at the bottom of your Gmail window)


the all new Gmail inbox

Posted by Mally Mclane | Filed under android, gmail, inbox, ios, mobile, new feature

Inboxes can be overwhelming. We all get masses of email everyday and sorting through it all, manually, can be a drag.

All the emails we get are different types: business related, personal related, Facebook, Groupon, the list is endless! All of these emails distract and compete for your attention, taking you away from the emails that matter most to you. Sometimes it feels like our inboxes are controlling us, rather than the other way around.

But it doesn’t need to be that way…

Beginning later this month, University Gmail users will be able to opt into a brand new Gmail inbox. On the desktop, the new inbox groups your mail into categories which appear as different tabs. You simply choose which categories you want and voilà! Your inbox is organized in a way that lets you see what’s new at a glance and decide which emails you want to read when.

Gmail new inbox demo

You can easily customize the new inbox – select the tabs you want from all five to none, drag-and-drop to move messages between tabs, set certain senders to always appear in a particular tab and star messages so that they also appear in the Primary tab.


It doesn’t stop there – the Mobile apps are also changing to match the Desktop experience. In the Gmail for Android 4.0+ and Gmail for iPhone and iPad apps, you’ll see your Primary mail when you open the app and you can easily navigate to the other tabs.



However, if the new inbox isn’t quite your style, you can simply switch off all optional tabs to go back to classic view, or switch to any of your other favourite inbox types.

The new inbox is rolling out later in June. The Android and iOS versions are become available now. Keep an eye on the settings and select Configure inbox when it appears in the Settings options.