Using Google Apps for Interviews

Posted by Mally Mclane | Filed under news

chrome-os-2odl-800The vast majority of interviewers dislike the interview process as much as candidates. In fact, one out of five candidates surveyed recently said that their interviewer looked bored. In most cases, it is not boredom as much as logistical distractions and interview fatigue.

The secret to a smooth interviewing process is taking care of all the technical details upfront. Simple organizational issues, like double bookings and incomplete note-taking during the interview, can seriously derail the interviewer’s concentration and focus.

There are no objective measures for determining if the right candidates are slipping away, but there are ways to ensure that nothing stands in the way of a good interview.


Here are some life hacker tips using Google Apps that keep the spotlight where it belongs throughout the complex modern interview.


Many people were saddened when Google Appointment slots were retired last year. However, many of the features are still available in a slightly different way through Google Calendar. Google Calendar makes it easy to generate detailed appointment slots for each candidate. One click on any half-hour field creates a rapid event with just name and time. Double click opens up an Event page for expanded details and editing. Resumes or other docs can be attached and email notifications sent to all interested parties right from the Event page. One of the best features is when an interview team shares calendars with each other or uses public calendars. The “Find a time” link can search through all the team’s schedules to determine the best time for an interview. If the appointment needs to be rescheduled, it can simply be dragged to a new day or time. In that case, the calendar sends up a prompt to ask, “Would you like to notify guests of your changes?” Also, if it is an internal interview, candidates can sign up for their own interviews using the shared calendar.


Vast amounts of money, time and scheduling complications can be cleared up with a video interview in Hangout. Eliminating the hurdle of in-person interviewing widens the candidate pool enormously. Just a few well-placed questions can save hours of resume analysis. The Hangout can even be branded with the company info for a seamless interview process. Interviewing from their home turf makes candidates more relaxed as well and leaves the impression of a company that’s dedicated to using the most advanced technology.


Various kinds of Docs can be created so that the hiring team to share the critical feedback documents from the interview. Since it is updated in real-time, Docs can share information during the Hangout interview, even if the interview panel is connecting from different cities. An interview feedback template has already been created expressly for this purpose. Collaborative document options cover text documents, presentations, spreadsheets, forms and a host of other related apps.


At your next interview session, there is no reason to look bored, distracted or fatigued. Google Apps integrates the scheduling, the video and the documentation so the candidate can remain the star of this show.

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